Rental Agreement Form

Contact Information

Name of Business

Contact Person

Contact Email

This address will receive a confirmation email

Phone

Address

Rental Type

One-Time Weekly Monthly Annual Other

Special Note:

Rental Agreements: Please Read & Check Each Box

Respect for Church Property

The renters and guests shall conduct themselves in a manner keeping with the character of a house of worship building, and shall obey all laws, regulations and ordinances affecting the Church property or the use of space.

Alcohol & Smoking Policy

Alcoholic beverages are not permitted on the premises unless agreed upon with church administration. There is no smoking allowed in or around the Church building.

Child Supervision

Children may be present only in the direct care of adults. They must never be left unattended on church premises at any time.

Instrument Use

The use of church musical instruments is strictly prohibited unless it is approved in writing by the Director of Music. If you would like to have the pianos moved for an event, please ask for our Piano Policy agreement form.

Fire Safety

Freestanding candles, devices that might overload electrical circuits, or anything else that might be deemed a fire hazard are prohibited.

Signage in Building

Nothing may be attached to walls, pews, ceilings, or floors that might damage the property. Painter’s tape is allowed to secure posters and signs on windows and walls. All signs and decorations must be removed at the end of your event.

Set Up & Take Down of Tables/Chairs

The renter is responsible for set up and take down of all tables and chairs and to return all furniture to original placement. A set up fee of $100 can be arranged ahead of time.

Trash Removal

All events with larger than 25 people are required to remove trash from the church building and placed in the dumpster in the parking lot. Non-compliance could result in a $100 additional cleaning fee.

Insurance & Liability

All annually contracted groups must secure its own insurance and provide The Universalist Church with a Certificate of Insurance that provides a limit of liability. The only exception is Anonymous support groups and individual renters.

Building Security

We have an electronic door security system. Our doors are programmed to unlock and lock automatically during events and meetings. Please do not prop the doors to keep them open. This will compromise the security of the building.

Room Request

Choose Room

Fiske Hall (max 200 people) Brown Program Center (max 100 people) Multipurpose Room (max 100 people) Commercial Kitchen (max 10 people) Parlor - (max 100 people)

Other

Day of the Week

Beginning and End Time

Liability Agreement

We agree to use the facilities owned by The Universalist Church, under terms as outlined in this Building Rental Form. I, and members of the represented group, our guests forever hold harmless and waive all claims and/or causes of action for damages whic

Certificate of Insurance

Businesses: Certificate of Insurance - Submitted Businesses: Certificate to be Submitted Support Groups - Exempt Individual: No Certificate of Insurance

Payment Options: Credit Card or Check

Send Checks Payable to:

Finance Administrator
The Universalist Church
433 Fern Street West Hartford CT 06107

860-233-3669 Ext. 103

Enter Secure Credit Card Payment Here

Cancellation Policy

If an event is cancelled two weeks or more prior to the scheduled event, the renter will be refunded 100% of the deposit made less a $50 administration fee. In the event of severe weather, we will refund the entire fee. Please notify the Finance Administrator if you are cancelling your event at finance@westhartforduu.org.

Signature Alternative

I HAVE READ THE UNIVERSALIST CHURCH “RENTAL POLICIES AND FACILITIES REGULATIONS” AND AGREE TO ABIDE BY THE RULES AND PAY THE FEES AS SET FORTH THEREIN.

Credit/Debit Card Number

Expiration Date/CVC

Name on Card Card Billing Address

Description

Active members of the Church are not charged for use of the Church building when they are using the space for church-related business or for non-profit functions that are related to the church’s mission.

Church functions and activities have priority over outside renters. Space usage is assigned on a first-come, first-served basis at times when no service or Church event is scheduled. Church rental space is available to individuals and groups. There is free parking in the back of the church and across the street in a residential neighborhood.

The Universalist Church is not responsible for the loss of any personal possessions belonging to renters or those attending events. Do not leave valuables such as pocketbooks, clothing, books, etc. unattended.

Rental Agreement Form

Description

Please Fix the Following